AAAS CONFERENCE SCHEDULES
AAAS 2007 Conference - New York City, NY
Please click here to download the previous
2007 conference schedule.
AAAS 2008 Conference - Chicago, IL
The AAAS 2008 Conference Schedule is now up!
Please click here to download the 2008 conference booket
PRESENTER AND CONFERENCE FAQs
Q: What accommodations are available for presenters and attendees with disabilities?
A: If you require accessibility assistance due to wheelchair use or hearing impairments, please contact the Secretariat with requests by filling out our online contact form.
Presenters can accommodate fellow attendees with disabilities by offering handouts in accessible format. This includes: 1) at least two copies of your handouts in large print and, 2) at least 2 computer disks containing your handouts in text files so that it may converted to Braille if requested. For assistance with making handouts in alternate format, refer to the TASH website under the heading of http://www.tash.org/tash2005/speakers/materials.htm Making Your Handout Materials Accessible
Whenever possible, please use large print and use language that is appropriate for a wide variety of audience participants.
Q: Will badges and program booklets be mailed?
A: No, badges and conference programs will not be mailed in advance of the conference.
Q: Where and when do I pick up my badge?
A: You can pick up your badge and conference materials at the on-site registration desk on-site beginning Wednesday, April 16, 2008. You can also pay registration and membership fees directly on-site at the conference.
Q: When will registration be open?
Wednesday, April 16: 1:00PM - 5:00PM
Thursday, April 17: 8:00AM - 5:00PM
Friday, April 18: 8:00AM – 5:00PM
Saturday, April 19: 8:00AM – 12:00PM
Q: How can I get a formal invitation letter for my VISA application?
A: You can request this letter from AAAS by contacting vm54@cornell.edu or ssh13@cornell.edu.
Q: What are the registration requirements for presenting at the conference?
A: To be eligible to present a paper or participate in a roundtable or plenary at the conference, you must be a member of the Association. Membership forms will be available when you check in on-site. In addition to being a member, you must also register for the 2008 conference. Registration forms will also be available on-site. Cash, personal check, and credit cards (VISA, MC, American Express, Discover) are all accepted.
Q: What is the cancellation policy?
A: All registrants who cancel prior to the conference or do not attend the conference forfeit their entire registration fee. Once you submit your registration you are not entitled to a refund. Please remember that canceling your conference registration does not automatically cancel your hotel and travel arrangements, individuals are responsible for canceling their own hotel and travel reservations.
Q: What is the Anita Affeldt Graduate Fund and why should I donate?
A: The Anita Affeldt Graduate Fund was officially begun in 2004 in honor of Anita Affeldt. The Secretariat of the Association for Asian American Studies has been located in Cornell University's Asian American Studies Program for many years. Anita Affeldt, the Administrative Manager of the Asian American Studies Program, also took on that function in relation to the business of the Secretariat. Her enormous contributions to AAAS over more than a decade were recognized through the creation of this fund. The fund defrays financial expenses for graduate students each year by covering hotel expenses and waiving the conference registration fee. Donations made to the fund are tax deductible, and may be given in any amount. A separate area exists on both the conference registration form and membership form to donate to the fund. Payments can also be made to: AAAS, Cornell University, 420 Rockefeller Hall, Ithaca, NY 14853-2502.
Q: If I am unable to attend, how can someone take my place at the conference?
A: Substitutions are allowed by email request submitted to the 2008 Program Committee Chairs. You may submit your request via e-mail, fax or regular/overnight mail; e-mail: vm54@cornell.edu; fax: 607-254-4996; AAAS, Cornell University, 420 Rockefeller Hall, Ithaca, NY 14853-2502.
Travel and Housing Questions
Q: Where can I find information on the conference hotel?
A: The Hyatt McCormick Place Hotel is the officially endorsed hotel for 2008. Please visit: http://mccormickplace.hyatt.com/groupbooking/chimcdaaa2008 for more information.
Q: Is transportation available to and from the airport? What types of local transportation exist?
A: For details on transportation to and from the airport, visit:
http://aaastudies.org/2008/hotel/index.html
For details on local transportation, visit:
http://aaastudies.org/2008/chicagoinfo/gettingaround.html
Q: Is parking available?
A: Parking is not included in your registration fee, and is not included for guests staying at the Hyatt McCormick. The hotel offers parking for local day attendees at $15.00. This rate does not apply to any overnight guest rooms.
General Conference Questions
Q: What is the expected attendance?
A: Attendance for 2008 is expected to exceed 600 attendees.
Q: What types of A/V are available for panel sessions?
A: If you requested any audio-visual equipment in your initial proposal, it will be available for your panel in the designated room. AAAS provides TV/VCR/DVD, overhead and slide projectors. We have a limited number of LCD projectors for panels. Please note that the deadline to request use of these projectors has already passed. If you did not contact the Secretariat about your request for an LCD projector, these will not be available for your session. If you would like to bring your own equipment, please contact the Secretariat for pricing arrangements. The hotel does not allow attendees to use their own equipment unless prior arrangements are made with the in-house A/V company. A set-up and operational fee is charged for personal equipment in the meeting room.
Q: Are meals included in the cost of registration?
A: Lunches will be available for purchase at the conference during the afternoons on the days of the panel sessions. In addition, food will be served at the Committee on Institutional Cooperation/University of Illinois, Urbana-Champaign reception on Thursday, April 17, 2008, the University of Texas, Austin eception on Friday, April 18, 2008 and at the Awards Banquet on Saturday, April 19, 2008.
Q: When, where, and how much is the 2008 Awards Banquet?
A: The 2008 AAAS Awards Banquet will be held on Saturday, April 19, 2008 at 7:00 - 10:00 pm. The event will be held at Three Happiness Restaurant, 2130 S Wentworth Ave, Chicago, 60616. Tickets for a 10-course meal are $5 per person, and can be bought on-site during the conference from Thursday, April 17 - Saturday, April 19. Entertainment will be provided by Tatsu Aoki's MIYUMI Ensemble. Come join us for this festive event!
Programming Questions
Q: When are the caucus and committee meetings scheduled?
THURSDAY, APRIL 17, 2008
7:30 AM – 8:30 AM
East of California
Committee on Institutional Cooperation
FRIDAY, APRIL 18, 2008
7:30 AM – 8:30 AM
Queer Asian American Issues
Transnational Adoption
Graduate Students
Public Policy
Education Studies/Information Studies
SATURDAY, APRIL 19, 2008
7:30 AM – 8:30 AM
Filipino American
Korean American
South Asian
Mixed Race
Southeast Asian
*Note: At the time of the program going to print, only those listed below made specific requests for caucus meeting space and have been assigned breakout rooms. Others who wish to hold caucuses may do so in an unofficial capacity in the hotel reception area or off-site. The AAAS offers a bulletin board at the registration desk to post announcements for those who wish to host caucus meetings but have not made official arrangements with the Secretariat or the Program Committee.
