Submission Guidelines and FAQs

Association for Asian American Studies Conference

Conference Presentation Formats and Roles
Guidelines for Submission

Association-Asian-American-Studies-ConferenceRules for Submission
1. You are only allowed to present ONE paper per meeting (Panel Paper or Individual Paper). If you submit more than one paper proposal, please indicate which paper you prefer to present.

2. You may participate in the conference in a maximum of TWO different roles. For example, that means you can chair and present a paper, but you cannot be in two roundtables.

3. Participants in proposed panel, workshops and roundtables (aside from the person who submits the application) do not have to be AAAS members. However, ALL participants must pay the conference registration fee (as members or non-members) prior to the conference in order to be included in the printed conference program.

4. Although we welcome individual submissions, we encourage applicants to submit complete themed panels whenever possible; to make your panel as diverse and interdisciplinary as possible; and to assemble participants from a variety of disciplines, backgrounds, regions, and institutions.

Each session is limited to one and a half hours. All submissions should be typed and double-spaced. All submissions should be accompanied by the submissions form (“Form for All Conference Submissions” completed via on-line submissions process) and a brief CV (maximum of 500 words) for each participant. All notifications and announcements will be made by e-mail. Please make sure each presenter’s contact information is included with your submission.

5. Due to the number of proposals, program co-chairs are unable to accommodate scheduling requests and will not be able to change dates and times should the proposal be accepted.

Roles

Chairs
Chairs introduce panel members, ensure that presenters keep within the time limits, and facilitate discussion. Paper presenters and discussants may chair a session in which they are presenting.

Discussants
Discussants should offer critical and comments on each paper and on the panel with an eye toward stimulating discussion. Discussants must send a brief biography for the purpose of introduction to the chair. Discussants may also serve as the session chair.

Paper Presenters
Paper presenters (including panelists, individual papers, and working papers) must send to the chair a brief biography for the purpose of introductions, and must send a copy of their paper to both the chair and discussant at least a month before the conference to ensure a substantive and stimulating session.

Roundtable and Workshop Participants
Roundtable and workshop participants prepare brief remarks rather than formal papers, to encourage discussion among participants and the audience. Participants must send a brief biography for the purposes of introduction to the chair.

Presentation Formats

Panels
The aim of panel submissions is to share knowledge with the audience through the presentation of papers linked by a thematic concern. Panels must include a chair, have 3-4 paper presentations, and an optional discussant. The suggested division of time is five minutes for introductions, fifteen minutes for each paper, ten minutes for commentary from the discussant, and thirty minutes for questions and answers from the audience.

Linked Sessions
Linked sessions present multiple approaches to a single theme or topic, thus allowing presenters and audience members to have extended discussions in a particular area. Linked sessions should each have the same title but be differentiated by number e.g. Contemporary Asian American Performance (1), Contemporary Asian American Performance (2), Contemporary Asian American Performance (3). Linked sessions will be scheduled in consecutive time slots in the conference program and in the same room or section of the conference venue. Please note that linked sessions will be evaluated as separate sessions (and you may only submit up to three linked sessions), therefore acceptance of one linked session does not guarantee acceptance of all linked sessions.

Panel proposals should include:
The Form for All Conference Submissions. The chair and discussant of the session should be clearly identified. Panel proposals will not be accepted without an identified chair.
An abstract/description of each paper in the panel (250 words max).
A brief CV (500 words max) for each presenter.

Individual Papers:
The aim of individual paper submissions is to share knowledge on a particular topic with the audience through the presentation of a paper. The programming committee will group papers into panels (see above).

Paper proposals should include:
The Form for All Conference Submissions.
An abstract/description of the paper (250 words max).
A brief CV (500 words max).
If the paper submitter is willing to also chair the session, clearly indicate this on the cover page. (See description of the role of Chair above.)

Workshops
The aim of workshops is to actively engage participants in learning new skills and activities that will benefit various constituents of the AAAS community. Examples include negotiating the job market, publishing, establishing AAS programs, etc.

Workshop proposals should include:
The Form for All Conference Submissions.
A description of the workshop, including goals for participants and the ways these goals will be met (700 words max).
A brief CV (500 words max) for each presenter.

Roundtables
The aim of roundtables is to facilitate a discussion amongst presenters and audience participants about a particular topic or issue, which may be broader than a Panel topic. Roundtable submissions should include multiple viewpoints and diverse voices. The majority of the allotted time (c. 1 hour) should be devoted to discussion involving audience members. Roundtables must include a minimum of five people (and a maximum of eight people) for submission.

Roundtable proposals should include:
The Form for All Conference Submissions, clearly identifying the chair on the cover page.
An abstract including description of the roundtable topic, its relevance or importance to Asian/Pacific American Studies, and a summary of each presenter’s contribution (250 words max).
A brief CV (500 words max) for each presenter.

Book Discussion Roundtables
The aim of Book Discussion roundtables are to analyze ground-breaking books in the field of Asian American Studies. The roundtable should include the author(s) and have an additional three to four commentators to assess the significance of the book. Time also should be allotted for discussion involving audience members.

Book discussion proposals should include the following:
The Form for All Conference Submissions, clearly identifying the chair on the cover page.
An abstract including description of the roundtable topic, its relevance or importance to Asian/Pacific American Studies, and a summary of each presenter’s contribution (700 words max).
A brief CV (500 words max) for each presenter.

Special Focus: Teaching Sessions
Any type of session focusing on teaching issues (curriculum, pedagogy, classroom issues, etc.) is encouraged and will be identified in the conference program. Please be sure to check off on your Form for All Conference Submissions whether your session is directly related to teaching.

Special Focus: Film Screenings and Performances
Please note that given our limited resources, all accepted film and performance sessions will receive ONLY the following equipment: projector similar to that which is available for regular paper panel sessions, LCD projector, 2 handheld mics. We CANNOT provide laptops, dvd players, stage, internet connection, lighting, personnel, and other equipment. Set-up will only be lecture style (tables in front with chairs for audience) and no other special set-up can be arranged. We are unable to provide funding for submitted films and performances.

All film and performances must be held within the 90-minute time slots scheduled for the conference sessions. You are welcome to include a moderator and/or commentator and organize a Q&A as long as you stay within the 90-minute time slot. Know that we only have brief 10 minutes breaks between most sessions.

If submitting a film for consideration, you guarantee that you have permission to submit and show the film.

If selected, the presenter(s) will be asked to submit a short paragraph (5 sentence max) describing the film and / or performance and a high resolution image in order to include this information in the conference program. Filmmakers and performers are welcome to make and print their own materials and can advertise their session via the AAAS FB and AAAS Twitter accounts.

All performers and film presenters, along with other participants of the panel, must pay conference registration fees by March 1st for the session to be scheduled. Please note that we have an AURA-AAAS Endowment Fund Registration Award that artists and filmmakers can apply for that will cover their registration (as a member of non-member of the AAAS).

*If your film is a part of a scholarly paper presentation and you are showing a small clip or a short film as part your paper’s discussion, you should submit your proposal to the regular paper/panel presentation and not this form.

Call for Additional Panel Chairs/Commentators
The Program Committee seeks experienced scholars in all sub/fields relevant to Asian American Studies to serve as panel Chairs and/or Commentators. In order to increase the number and diversity of participants at the meeting, international scholars are particularly encouraged to apply. Priority will be granted to those who apply to participate solely as chairs/commentators, but those applying to present papers may also ask to chair and/or comment. However, no individual may present more than one paper or serve in more than one capacity.

Program Questions?
If you are having technical difficulties with logging into submit.aaastudies.org, please first make sure that your membership is updated for the current academic year. For membership renewals, please email Kathy Gochenour at kag@press.jhu.edu. For access to submit.aaastudies.org, please email Tamara Ko at aaassecretariat@gmail.com.

 

Proposal Submission FAQs

Question: What is a good proposal?
Answer: The best proposals begin with a panel abstract that connects all the proposed papers to an overall theme; they are accompanied by clearly focused one-page paper abstracts. The proposal should lay out a set of questions that all presenters will be engaged in considering and demonstrate the panel’s cogency and cohesiveness.

Question: How long can my proposal be?
Answer: 250 words

Question: When is the last possible day I can submit my proposal online?
Answer: Note that the electronic submission site is likely to be very busy around the proposal submission deadline. You are strongly urged to submit your abstract as far in advance of the deadline as possible in order not to experience delays or problems in uploading your material.

Question: Do I need to specify my area or field when I submit my proposal?
Answer: As an individual paper submitter, you are required to choose the content area of your paper to assist the program committee in composing panels. Please note that this may be different than your actual field. Uncategorized papers will be given less consideration than those with specified fields.

Question: I want to submit my paper online, but it is a large document and I can’t upload the file. Can you help?
Answer: Do not upload or send full papers as we will not accept any proposals outside of the online submission system. AAAS requires a brief abstract or description of each paper (not to exceed 250 words). The preferred format for all uploads is pdf (Adobe Acrobat). In addition, do not upload or send CVs longer than two pages.

Question: Do you prefer all CVs and abstracts combined into one file, or may I upload multiple files?
Answer: We prefer that you combine all of your abstracts and CVs for your participants into one file. This lessens the chance of lost files and incomplete submissions.

Question: What is a linked session?
Answer: Linked sessions present multiple approaches to a single theme or topic, thus allowing presenters and audience members to have extended discussions in a particular area. Linked sessions should each have the same title but be differentiated by number e.g. Contemporary Asian American Performance (1), Contemporary Asian American Performance (2), Contemporary Asian American Performance (3). Linked sessions will be scheduled in consecutive time slots in the conference program and in the same room or section of the conference venue. Please note that linked sessions will be evaluated as separate sessions, therefore acceptance of one linked session does not guarantee acceptance of all linked sessions.