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Register as an Exhibitor

Why Become a Sponsor or Exhibitor

Choosing to be a Sponsor or Exhibitor is not only a wonderful way to show your support of the association’s dedication to promoting the  highest professional standards of excellence in teaching and research, it is also a worthwhile opportunity to gain access to AAAS members and non-members who may benefit from what you have to offer.

Exhibitor Timeline

Exhibitors can arrange shipment of materials/books to the hotel with the following note: “Hold for: (Name of exhibitor), Association for Asian American Studies Conference, 4/24/2024-4/27/2024, Number of Boxes (# of #).” Please note that the hotel does not have an exceptional amount of storage space and can only hold materials for three (3) days before the conference. Materials can be transported to and stored in the exhibition room on Wednesday. Mailing address: Sheraton Grand Seattle- 1400 6th Ave, Seattle, WA 981012

Please do not have materials arrive earlier than April 24, 2024. A charge of $25 per box per day will be assessed for arriving earlier. There is a ten-box maximum per exhibitor ($25 per extra box). You will be contacted with detailed shipping instructions before the conference. Exhibitors must check in at the registration desk to pick up your name tag(s) and table assignment. Set up is from 1:00 p.m. to 5:00 p.m. on Wednesday and after 8:30 am on Thursday. Do not rearrange the table assignments – some exhibitors have special needs for which prior arrangements were made.

The exhibit area is open from 8:30 a.m. to 5:00 p.m. Be aware that the Association cannot be responsible for any possible loss of goods/books. Please visit the registration desk if you have a problem and need assistance with your display area. Coffee breaks/refreshment services will be scheduled throughout the conference to encourage participants to visit the exhibit area.

The exhibitor must break down the exhibit. The exhibit room officially closes at 12:00 p.m. We ask that you pack your books/materials by this time. Again, the Association is not responsible for any boxes left in the exhibit area for which no shipping arrangements have been made. The Hotel has stated that any materials that remain at the hotel after ten days of the event’s conclusion will be discarded at the hotel’s discretion.

Please make sure to have your filled-out shipping labels printed. AAAS staff will
drop off blank shipping labels should you require them.

Program Advertisements

The 2024 conference program contains detailed information on sessions, workshops, and related events held during the conference. To go green, hardcopy programs will only be printed in limited quantities.

Advertisements will be circulated on our Guidebook APP and our social media pages.

January 30 (for insertion order and ad artwork)

Half Page: $275
Full Page: $350

Support/linked grayscale images can be no less than 300dpi (900dpi for line art)

Uncompressed, press-ready Adobe PDF files created in Acrobat Distiller, with all fonts and high-res images embedded, are preferred. Art may be sent by email attachment to the Secretariat ([email protected]) if the file does not exceed 10 MB. CDs formatted for PC or Macintosh, camera-ready art/veloxes are also acceptable.

Additional charges for ad preparation costs will be billed at a minimum of $25 per
change. This includes design, typesetting, and alterations.

The Annual Meeting Program is distributed electronically to all attendees two weeks before the annual meeting. All ads should be sent to [email protected] by February 15, 2024.

5 1/2” W x 8 ½” H

Full page Vertical 4.75” x 8”
1/2 page Vertical 4.75” x 4”

Black and white line screen, 100dpi